Managed events

Create and manage shared event types across your team from one place.

Team admins now have the ability to manage event-types for their members, to facilitate creating common event-types for all members and managing them from one place.

A managed event-type comes with certain fields locked by the team admin, and certain fields open to be modified by the team members receiving the managed event.

Please take into account that Managed Events v2 do not support Webhooks and Apps. Subsequent releases of this feature will tackle them.

Creation

Be sure to be a team admin, and in case you are self-hosting, have the `managed-event-types` operational feature flag turned on.

When creating a team event-type, you will be getting the option to create a Managed Event like so:

Management

Once the managed event-type is created, you will be able to set all the fields you want to manage as a team admin. You can distinguish fields that will be locked by team members by the “lock” icon next to the field label, like so:

Assignment

A crucial part of a managed event-type is the assignment of team members, so managed event-types can be created on your behalf.

Think of the managed-event you created as a team admin as an event template, that team members will get regular event types from it once they are assign to it.

Whenever you make changes to locked fields, every team member will also get the same change on their regular event type created upon this managed event-type. Note that unlocked fields will not have any effect on already created event types for assigned members, only for new assign members.

Slug conflicts

When you assign a managed event type to a team member who already has a personal event type with the same URL slug, a confirmation dialog appears asking whether you want to proceed.

If you confirm, the member’s personal event type is not deleted. Instead, it is:

• Hidden from their public booking page so it no longer accepts new bookings.
• Renamed with a -personal suffix (for example, /consultation becomes /consultation-personal) so the managed event type can take over the original URL.
• Preserved with all of its existing bookings and settings intact. The member can still find it on their event types page.

The managed event type then takes over the original URL slug and begins accepting bookings with the settings you configured.

The member receives an email notification explaining that their booking link has been replaced by a managed event type and that their original event type has been hidden.

If you do not want to overwrite a member’s personal event type, click Go back in the confirmation dialog and remove that member from the assignment list before saving.